Improve Presentations With Graphs

A graph or chart is certainly going to be a useful image to add into your presentation since it would make presenting data much easier. However, while this one is a rather common feature in all presentation software nowadays, it seems that not a lot of folks are making the most out of it.

Indeed, most folks would simply choose the first graph that they would see from the options gallery and let the computer do the trick. While this one is not all that wrong, especially if you are running on a tight deadline to complete the presentation, this is not really a good way to go, since you are not really making the most out of the graph and using it properly to enhance your presentation.

Improve Presentations With Graphs
Improve Presentations With Graphs

Definitely, the first thing that you need to be concerned about when creating graphs for your presentation design is choosing the right type to use. Some people might ask why to bother with it, since a plain old bar graph would do just fine. Well, this might be the case for simpler data presentations, but you will likely notice that this becomes less practical when dealing with other data sets. With that in mind, you need to carefully analyze your set of data first so that you can decide which graph type.

One useful tip on this part is knowing which aspect of the data you want to emphasize. For instance, if you want to demonstrate the growth in sales figures, then a line graph would be appropriate. On the other hand, if you want to show the relationship between, say, the company’s various budget appropriations, pie graphs will definitely be useful. Also, if you are going to present several sets of data in one graph, then you might want to opt for those 3D type of graphs that allow you to.

Once you have decided on the type of graph that you will be using, then it’s time to work on how you will actually present it. In particular, you need to decide on the visual elements of the graph. For instance, the colors that you choose for each section of the graph needs to be distinct so that they can be easily discerned. On the other hand, you also need to make sure that the labels and figures are clearly visible.

It is also a key thing to know how you would integrate the graph into the whole of the presentation Design. Most people would simply have it tacked in somewhere. However, if you want to put emphasis on the graph and its content, then you need to put it into a specific section. You can also go further by actually structuring the text of your presentation (both in content and positioning) around your graph, instead of having as merely a supplementary material.


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Dharmendra Ahuja

Dharmendra Ahuja is a business leader with over 24 years of experience in the IT/ BPO / Design industry across varied business dimensions, including concept selling, presales, client management, solution design, and consultative engagement.

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